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Temporary Child Care Benefits During COVID-19

Finding a sustainable work-life balance is essential to the personal and professional well-being of our employees. The COVID-19 pandemic has made achieving that balance even more challenging.

To help meet our employees' needs, the University will provide enhanced support for our faculty and staff through two programs:

Fall 2020 & Spring 2021 Child Care Funds

For the 2020-2021 academic year, the University will provide a Qualified Disaster Relief (QDR) fund of up to $1,200 in a pre-tax account each semester for all full-time employees who have a child/children aged 0-12 each semester. This account will allow the University to reimburse employees on a pre-tax basis for expenses related to temporary child care during COVID-19-related school closures.

When both parents are employed by the University, the family will receive a total of $1,200 per semester.

  • Fall 2020: The funds will be available to use for any backup child care expenses incurred between August 10, 2020 and November 30, 2020. Claims must be incurred by November 30 and receipt filed by December 30, 2020. 
  • Spring 2021: The funds will be available to use for any backup child care expenses incurred between January 4, 2021 and May 10, 2021. Claims must be incurred by May 10 and receipt filed by May 31, 2021. 

Examples of qualified funds include:

  • In-home care
  • Day-care center tuition
  • Tutoring
  • Distance learning plans
  • Private school tuition
  • Educational resources: books, videos, and learning supplies, excluding furniture and computers/iPads

Deposits and withdrawals are not subject to income or employment taxes.

Employees will complete and submit online claim form and provide receipts showing services (including babysitting) rendered through Flores. Reimbursement will be received within two weeks.

If you currently have a child care Flexible Spending Account (FSA), please note that the QDR is a separate account and does not affect the tax benefit of the FSA. You are not eligible to be reimbursed for the same expense from both accounts.

Care@Work by Access

The University will provide access for all full-time employees to an online network of vetted providers through Care@Work by to help find short and long-term care for children, seniors, pets, and more. Care@Work by is the largest online community to find short and long-term care for children, seniors, pets, and more.

Learn more:

To create your account and get started with Care@Work by, visit URICHMOND.CARE.COM.

Further Resources

For more COVID-19 -related resources, employees may use the following:

  • COVID-19 Special Paid Leave: Full and part-time employees who accrue leave (>1,000 hours per year) may receive up to 15 days of additional paid leave to be used for COVID-19 related situations like illness, quarantine, isolation or family care need. This is a one-time allowance of additional paid leave in response to the COVID-19 crisis. Employees absent due to a COVID-19 related situation will select the Special Paid Leave earn code to report those hours.
  • Temporary Modified Work Arrangement: During the COVID-19 pandemic, you may request an accommodation for a temporary modified work arrangement. 
  • Little Scholars Programs: Little Scholars offers virtual and in-person tutoring options for individual and group learning.

University Resources

Employees always have access to these resources:

  • Child and Elder Care: University resources for finding care services.
  • Employee Assistance Program (EAP): The EAP is available to all employees with help finding resources and referrals for childcare providers, before and after school programs, camps, adoption organizations, child development, prenatal care, and more. They can also help with resources and referrals for elder care and pet care.
  • Flexible Work Arrangements: Flexible work options offer alternative approaches to getting work done through non-traditional work hours or locations. If the position's duties allow, employees may work with their supervisor to arrange a flexible work arrangement.