Approve Vacation & Sick Leave to Vacation Conversion

Resources

Role of Supervisor

  • Review Vacation policy
  • Review Sick Leave to Vacation Conversion policy
  • Review web time entry & monthly leave Payroll policy above – particularly the section on approving time/leave
  • Review departmental vacation policies & practices
  • Review with employee expectations for leave requests – how to request, how much advance notice, etc.
  • Ensure employee understands all policies and knows how to enter time
  • To ensure employees have personal leave balance prior to approving leave the supervisor would have to go to the individual’s leave report or timesheet for WTE.
  • Ensure you are approving all Absence requests in a timely manner – this is extremely important and could have a detrimental effect on the employee if not approved timely. Unapproved leave reports could inflate the amount of leave an employee actually has, causing them to go into a deficit once old leave reports are finally approved.
    • Set up a reminder on outlook each month
    • Ask employee to email you once they have submitted their leave report

Role of Human Resources

  • Answer questions regarding vacation balances & policies
  • Convert sick leave to vacation upon request – form online
    • Any outstanding leave reports must be completed before an employee is eligible for leave conversion to vacation.

Process Steps

  1. Ensure employees understand how to request leave
    • If advance notice is required
    • If emergency, who do they contact and when
  2. Ensure employee completes leave report/time sheet appropriately and in timely manner
  3. Approve leave report/time sheet in a timely manner

FAQ

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