Vacation

Staff Vacation Leave Policy

Staff accrue vacation time according to the length of continuous University service: 

*10 and 11-month staff accrue during the pay periods they are scheduled to work. They do not accrue during the months they are not scheduled to work and do not receive a pay check or are receiving their deferred payout (if applicable).

**The amount of vacation will be based on the hours paid in the pay period; including vacation, sick, holiday, bereavement leave, etc.

Part-time employees accrue vacation time on a pro-rated basis.

Staff members who are part of the President’s Cabinet do not accrue nor accumulate vacation time and will not be paid out for unused vacation time upon departure from the University.
 

Calculation of Vacation Time Accrued:

Eligible employees accrue vacation every pay-period as long as they are in a paid status, (e.g. regular, vacation, sick leave, holiday, etc.) and they have not already reached their maximum accrual.

Employees will earn vacation based on the number of hours paid each pay period; including vacation, sick, holiday, bereavement leave, etc. with the exception of new exempt employees. New exempt employees who work for at least one day of the month will receive their full accrual for that month. Exempt employees who are leaving the University, will not accrue time for their last month unless they work the full month.

Employees on unpaid leave of absence do not accrue vacation time.

Year to Year Accumulation of Vacation Time:

Earned vacation may be taken at times mutually acceptable to the employee and the immediate supervisor. Requests to use vacation time must be agreed to and approved in advance. Department work requirements will always be a prime consideration and the employee's supervisor will make final decisions as to when vacation may be taken.

Non-exempt employees will record their vacation time in 15 minutes increments, similar to worked time.

Exempt employees must take vacation time in half or full-day increments.

Employees must take eligible paid time off (sick, vacation, parental leave) prior to going on leave without pay.

Eligible employees regularly scheduled to work less than 12 months per year must take vacation time during their normal work schedules.

Scheduling Vacation:

Earned vacation may be taken at times mutually acceptable to the employee and the immediate supervisor. Requests to use vacation time must be agreed to and approved in advance. Department work requirements will always be a prime consideration and the employee's supervisor will make final decisions as to when vacation may be taken.

Non-exempt employees will record their vacation time in hours, similar to worked time.

Exempt employees must take vacation time in half or full-day increments.

Employees must take eligible paid time off (sick, vacation, parental leave) prior to going on leave without pay.

Eligible employees regularly scheduled to work less than 12 months per year must take vacation time during their normal work schedules.

The University reserves the right to reduce an employee’s paycheck if their leave balance goes into a negative balance.

Payment Upon Separation:

Employees may not take vacation during the two weeks prior to their resignation/retirement date.

Employees who separate/retire from University employment will be paid for unused vacation days up to the employee’s yearly accrual plus five days, not necessarily their maximum accrual. Should an employee die while in active service, pay for accumulated vacation will be paid to the estate of the employee. Employees who are terminated for gross misconduct (incidents of serious misconduct, including but not limited to theft, fraud or violence in the workplace), are not eligible to be paid for accumulated vacation. 

View the Staff Vacation Leave Policy.