Approve Leave of Absence

Resources

• Leave of Absence Policy
• Approving Web-time Entry
• Approving Monthly Leave

Role of Supervisor

• Review Leave of Absence Policy
• Review departmental leave of absence policies (if applicable)
• If employee inquires about a leave of absence (LOA) direct them to the leave of absence policy then discuss request with employee
• Determine if request is possible and discuss with AVP HR
• After a determination has been made discuss with employee (approved or denied)
• If approved, review with employee expectations for LOA – paid or unpaid, duration, etc.
• Ensure employee understands how to enter time
• Review web time entry & monthly leave Payroll policy – particularly the section on approving time/leave
• Ensure you are approving all monthly leave reports in a timely manner – this is extremely important and could have a detrimental effect on the employee if not approved timely. Unapproved leave reports could inflate the amount of leave an employee actually has, causing them to go into a deficit once old leave reports are finally approved.
  • Set up a reminder on outlook each month
  • Ask employee to email you once they have submitted their leave report
    

Role of Human Resources

• Discuss feasibility of the leave request with supervisor
• Send notification approving/denying request (should this go to supervisor to give to employee?)
• Of approved, answer questions about leave and benefits while on LOA
• Place employee on LOA in Banner

Process Steps

1. Ensure employees understand how to request LOA
2. Discuss request with employee
3. Make a recommendation in writing to the CHRO. The circumstances can then be discussed and a decision made by the supervisor and the CHRO.
4. Discuss approval or denial with the employee
5. If approved, review with employee expectations for LOA – paid or unpaid, duration, etc.
6. Ensure employee understands how to enter time
7. Approve leave report/time sheet in appropriate time frame

FAQ