Manage Workplace Health & Safety

Expand All
  • How to Request an Accommodation through the Americans with Disabilities Act (ADA)

    Applicable Law

    Americans with Disabilities Act (ADA)

    Resources

    Role of Supervisor

    • Become familiar with the Americans with Disabilities website and policy.
    • Provide employees with information about ADA policy and accommodation request form when approached by employee requesting accommodation.
    • Report any request or accommodation to Human Resources.
    • Be involved in discussion with HR when necessary to assist with recommendations for accommodations.

    Role of Human Resources

    • Provide training, information and policy consultation of ADA policy.
    • Work with employee and supervisor, when necessary, to discuss accommodation request.
    • Provide approval or denial letter to employee.

    Role of Employee

    • Submit completed accommodation request along with supporting medical documentation from doctor to Human Resources.

    Process Steps

    1. Employee discusses accommodation with Human Resources or supervisor.
    2. Employee completes ADA request form and submits it to Human Resources.
    3. Human Resources will review the request and meet with the employee to discuss and identify the precise limitations resulting from the disability and the potential accommodation(s).
    4. Human Resources provides the employee with a letter indicating approval or denial of a request.
    5. If approved, Human Resources will coordinate the implementation of the accommodation with necessary parties.

     

  • How to Document a Workplace Injury

    Resources

    Role of Supervisor

    • Become familiar with the Risk Management website
    • Provide Employees with information about workplace injuries
    • Report all work related injuries or accidents to the Office of Risk Management 
    • Provide requested information to the Office of Risk Management promptly
    • Be prepared to identify light duty work to help employee transition

    Role of Risk Management

    • Act as liaison between supervisor, employee and insurance company
    • Communicate status with employee and supervisor
    • File claims with insurance company
    • Provide status reports to Human Resources

    Role of Human Resources

    • Train supervisors in application of this policy
    • Assist in identifying light duty work if necessary

    Process Steps

    1. Assess the seriousness of the injury
    2. If the injury does not require medical attention, proceed to step 6 and complete the Supervisor’s First Report of Injury
    3. If the injury is severe or life-threatening and requires immediate care or an ambulance, contact UR Police Department or take or send 
      the employee to the nearest emergency room
    4. If the injury is not life threatening, send the employee to one of the approved panel of physicians
    5. In both cases, advise the employee not to use their personal health insurance to pay for services
    6. Complete the Supervisor’s First Report of Injury within 24 hours of the incident
    7. Complete the Supervisor’s Accident Investigation Report with a brief employee statement  about the incident within 48 hours of the 
      incident
    8. Stay in contact with Risk Management regarding employee’s progress
    9. Make sure employee is reporting time accurately
    10. Require proper return to work authorization from employee
    11. If necessary, identify light duty work for returning employee
    12. Return employee to full duty as soon as possible