Tuition Remission Policy
Full-time employees are eligible for tuition remission. Under this benefit you are eligible to take five non-credit classes per calendar year and one credit class per semester during your first year of employment. After your first year, you may take two credit classes per semester.
There is no tuition remission for special fees or materials that may be associated with the course(s) taken.
The employee, spouse/same-sex domestic partner, or dependent children must be academically qualified and must go through regular admission and registration procedures. A tuition remission form for credit courses must be completed and submitted to Human Resources for each course taken or for each semester the student is enrolled. Failure to submit your tuition remission form by the first day of the term will result in a late fee being applied to your account. You will be responsible for the payment of this fee. Fees may be found on the Controller's website.
Virginia residents are responsible for applying for the Virginia Tuition Assistance Grant (VTAG) through the University's Financial Aid Office. Failure to apply for the VTAG will result in the student being charged tuition for the amount of the VTAG award for that semester; tuition remission will not cover this amount. For deadline information, please contact Financial Aid.
Coverage for Staff
Employees may enroll in class immediately upon employment unless employment begins in the middle of a semester or summer school session. In this instance, benefits will be available at the beginning of the next full semester or session.
All work will be on the employee's own time. If University time must be used, then the employee must secure written supervisory approval and work an equal amount of make-up time during the same week. The written approval will be maintained in the employee's personnel record in Human Resources.
Should an employee terminate his or her employment prior to completing half of a session in which any tuition remission was received, he or she will be responsible for the full cost of the session.
Employees with an undergraduate degree enrolled in classes will be taxed for the tuition remission amount exceeding $5,250 for the calendar year at the end of each semester in which a year to date excess of $5,250 exists.
Coverage for Spouses/Same-Sex Domestic Partner
Remission of tuition and fees for a spouse/same-sex domestic partner of an employee shall be made only to the extent that the person does not already have some form of grant or scholarship to cover his or her educational costs.
There is a waiting period that must be satisfied before a spouse/same-sex domestic partner may take credit courses. Please refer to the Education Eligibility for more information.
If an employee's spouse is receiving tuition remission benefits and is the holder of an undergraduate degree, the entire amount of the spouse's tuition remission in a calendar year is taxable income and taxes will be withheld from the employee's paycheck at the end of each semester. Please refer to the same sex domestic partner policy for information regarding the tax liability.
Coverage for Dependent Children
Classes may be taken by an employee's dependent children on the following basis: tuition and college fees in any undergraduate division for courses taken for academic credit will be waived only to the extent that the student does not already have some form of scholarship or grant to cover his or her educational costs.
The dependent child of an employee shall be defined as the following natural issue of the eligible employee, a stepchild, a child legally adopted by the employee, or a foster child, provided that the foster child shall have been living in the home of the qualified employee and shall have been supported primarily by the employee for at least two (2) years prior to matriculation in a college or university.
Children of retired employees are eligible for this benefit in accordance with the provision above. The child must meet the definition as a legal dependent of the employee as stipulated by the United States Internal Revenue Code. If the employee's child is older than age 23, the parent employee must be able to claim the child as a dependent on his or her last annual tax return. In this instance, a copy of the tax return must accompany the request for tuition waiver.
There is a waiting period that must be satisfied before a dependent child may take credit courses. Please refer to Education Eligibility for more information.