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Resignation & Separation Policy

Definitions

Employee:

All faculty and staff

Policy

Non-exempt employees are requested to give at least two weeks’ notice of their intent to leave the University. Notice should be submitted to the supervisor with a copy to Human Resources and should include the final workday and a signature. 

Exempt staff employees are requested to provide thirty days written notice of their decision to terminate their employment. Notice should be submitted to the supervisor with a copy to Human Resources and should include the final workday and a signature. 

Vacation and personal leave may not be included in the two-week or thirty-day advance notice period.  Sick leave may be used with a manager’s approval. Employees must be physically present on the last day worked. 

Faculty should provide notice to the Department Chair and Dean as outlined in the Faculty Handbook. 

Unless otherwise noted in other sections of this policy, employees who terminate University employment will be paid for accrued but unused vacation days. Accrued but unused balances of personal and sick leave will not be paid out at separation. 

All uniforms, keys, identification cards, computers, phones, records, documents, materials, lists, drawings, books, programs/pamphlets, and all other property of the University made or received by the employee are property of the University exclusively and must be returned by the employee prior to leaving University employment. 

Faculty members are entitled to retain ownership of the records of their teaching, research and other intellectual property except as protected by FERPA or research and reports specifically owned by the University. 

Employees participating in any loan programs available from the University will be subject to fulfilling the repayment requirements specified in the loan agreement. 

Any monies owed the University will be deducted from the employee's final paycheck per University policy. 

Exit Interview – An exit interview may be held with a representative from Human Resources or the Office of the Provost. Benefit matters, appraisal of employment at the University, and other relevant matters will be discussed during this interview. 

Job Abandonment - Employees who fail to report to work for three consecutive days without properly communicating to their supervisor the reasons for their absence will be viewed as voluntarily resigning their employment as of the third day.     

Death of an Employee - A termination due to the death of an employee will be made effective as of the date of death.  Upon receiving notification of the death of an employee, the employee's manager, department chair, or dean should immediately notify Human Resources.

View the full policy