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Monthly Leave Reporting

Staff employees paid on a monthly basis report time away from work through BannerWeb.

Full-Time Monthly Employees

Employees will:

  • Submit a leave report once a month, even if no leave is taken during that period.
  • Submit the leave report by the 5th of each month for the previous month.
  • Report exception time only (vacation, sick, bonus vacation, floating holiday, jury duty and funeral leave).
  • Report leave time in no less than half-day increments (.5). Employees should not report absences of less than half a day.
  • Report a whole day off as 1 on their leave report.

Part-Time Monthly Employees

Employees will:

  • Report their exception time in hours.
  • To indicate a half-day off, report 50% of the normal total hours worked in a day. [Example: Employee works a regular schedule of 7.0 hours per day and takes a half day. Hours reported are 3.5 (50% of 7.0)].
  • For a full day off, report 100% of the normal total hours worked in a day.

To access and edit your monthly leave report:

  1. Log in to BannerWeb using your UR Network ID and 16-character password.
  2. Select Employee and then Leave Report.
  3. Select the appropriate leave reporting period.
  4. Click on Enter Days for the appropriate day and leave type.
  5. Select Save. Repeat as necessary.
  6. Select Preview to review.
  7. Select Submit. NOTE: Your leave balances are immediately updated when your leave report is approved by your supervisor.

To view your leave balance:

  1. To view current leave balances, click on the "Employee" link and then "Time Off Current Balances and History." Click on the type of leave to drill into how many days you recorded as leave by pay period.
  2. To view the exact dates you took leave, from the main menu click on "Employee," and then "Leave Report." Select the period you wish to view detail for from the "Leave Report Period and Status" drop-down box. 

Please note:

  • Although you may begin recording your leave at the beginning of the pay period, do not submit your leave report until after the pay period has ended.
  • You will have five (5) days after the last day of the pay period to submit your leave report.
  • If you need to correct a leave report, click here.

Leave Report Status Codes:

  • Not Started: The employee has not opened his/her Leave Report for the pay period. The approver will not be able to view an employee's Leave Report until the employee accesses it him/herself.
  • In Progress: The employee has opened his/her Leave Report and may have begun to report leave, but has not yet submitted the report for approval.
  • Pending: The employee has submitted his/her Leave Report and it is waiting for approval.
  • Completed: Leave processing has been run and leave reported has been deducted from the employee’s leave balances. No further action can be taken on this Leave Report.

Questions

For leave balance inquiries, leave report errors, correcting approved leave reports, or reporting approver changes, AskHr.

For BannerWeb access questions or errors, ask the Help Desk.