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Change in Number of Children

Adding a Child to Coverage

If you have a change in number of children, please follow the steps below within 31 days of the event:

  1. Apply for Parental Leave, FMLA, and Short-Term Disability.
  2. Add your child as a dependent in Banner Web by completing the Benefit Enrollment/Change Form and emailing it to

If adding your child to University benefits, please do the following within 31 days after birth, adoption, or placement:

  1. Complete Benefit Enrollment/Change Form.
  2. Provide proof of the following (copies will suffice):
    • Birth letter or certificate
    • Legal adoptive paperwork
  3. Submit the above paperwork to URHR via e-mail, by coming to the office, or through inter-office mail. HR will assign your dependent an ID number. It will be housed in Banner Web should you need it in the future for Tuition Remission, Weinstein Center access, etc.
  4. Contact Cigna to confirm or update leave dates.
  5. Eight weeks will be added to your Parental Leave balance in Banner Web when you go out on leave. Your supervisor and Human Resources will take care of entering your leave time while you are away. Please note that your parental leave balance will not be added in Banner Web until Cigna approves you for parental leave.
  6. To change life insurance beneficiaries, fill out the Designation of Beneficiary Form and email it to
  7. Call TIAA directly at 800-842-2252 or log into your account to change your beneficiaries for retirement.

Removing a Child from Coverage

If removing a child from University benefits, please do the following:

  1. Submit the following to
  2. If covered under voluntary life insurance, Human Resources will need to supply Cigna with proof for removing from coverage. Please fill out the Designation of Beneficiary Form for medical insurance or beneficiary changes.

Questions About Benefits?

Contact Human Resources at (804) 289-URHR (8747) or email