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Approve Sick Leave


Role of Supervisor

  • Review Sick Leave policy
  • Review web time entry & monthly leave Payroll policy above  particularly the section on approving time/leave
  • Review departmental sick leave policies & practices
  • Review with employee expectations for leave requests  how to request, how much advance notice, etc.
  • Ensure employee understands all policies and knows how to enter time
  • Advise employees to contact HR if they need to be out for themselves for more than 3 consecutive days AND are under the care of a physician so they can apply for FMLA and potentially Short Term Disability (STD) 
  • Employees that need to be out to care for themselves or immediate family members for longer than 3 days or on a consistent intermittent basis should also contact HR to learn about FMLA eligibility 
  • Ensure you are approving all monthly leave reports in a timely manner  this is extremely important and could have a detrimental effect on the employee if not approved timely. Unapproved leave reports could inflate the amount of leave an employee actually has, causing them to go into a deficit once old leave reports are finally approved.
    • Set up a reminder in Outlook each month
    • Ask employees to e-mail you once they have submitted their leave report

Role of Human Resources

  • Answer questions regarding sick leave balances and policies

Process Steps

  1. Ensure employee understands how to request leave
    • If advance notice is required
    • If emergency, who to contact and when
  2. Ensure employee completes leave report/time sheet appropriately and in timely manner
  3. Approve leave report/time sheet in a timely manner


Does my sick leave roll from year to year?

Yes, you may accrue up to 60 days of sick leave.

Can I take sick leave if I haven't accrued it yet?
No, you need to accrue leave before being paid for it. If you are out due to an illness and enter sick leave if you do not have enough, the system will take from your vacation, bonus vacation, and personal day balance prior to leave without pay.
Can I donate sick leave to my co-workers?
No, we do not have a leave donation program. The University provides short-term disability to all full-time employees.