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Resignation and Termination Policy

A minimum of two weeks advance written notice must be provided to the supervisor with a copy sent to Human Resources. The two weeks notice must include time that will be actually worked. Vacation, personal leave, and sick leave may not be included in the advance notice requirement.

It is the University's policy to consider an employee ineligible for rehire if he or she does not provide the expected two weeks advance resignation notice. Human Resources must be notified immediately of all terminations in order to complete necessary exit paperwork.

Exit Interview

An exit interview may be held with a representative from Human Resources. Benefit matters, appraisal of employment at the University, and other relevant matters will be discussed with the employee.

Status of Benefit Plans

COBRA

The Federal Consolidated Omnibus Budget Reconciliation Act of 1986 (COBRA) provides eligible employees and their qualified dependents the opportunity to continue coverage under the University's health and dental insurance plans when a "qualifying event" would normally result in loss of benefits. Some common qualifying events include termination of employment (except termination for gross misconduct), death of an employee, a reduction in an employee's hours, a leave of absence, an employee's divorce or legal separation, and a dependent child who no longer meets eligibility requirements.

Employees who are eligible for continuation of their health care coverage and other benefits, as stipulated in COBRA, will receive written information concerning this benefit from Flores & Associates. Under COBRA, the employee and his or her dependent(s) will pay the full cost for coverage at the University's group rate plus an administration fee. The written materials provided will clearly outline how long the employee and his or her dependent(s) will be eligible for the COBRA coverage.

Health Insurance Portability and Accountability Act

The Health Insurance Portability and Accountability Act (HIPAA-1996) requires that a certificate of insurance be given to all terminated employees who have been provided health insurance through the University's group plans. This certificate provides evidence of coverage so that, potentially, the terms of pre-existing conditions may be waived with a new health insurance provider.

Continuous health insurance coverage with the University will count towards the time period required by the new insurance provider. Your health insurance carrier will mail the certificate to you. If the certificate is not received within thirty (30) days, then please call Human Resources at (804) 289-8747 so that we may ensure one is mailed to you.

Life Insurance

Life insurance ends on the employee's termination date and may be converted within 31 days after the employment termination date. Information is provided by Human Resources.

Disability Insurance

Long and short term disability income insurance ends on the employee's termination date and may not be converted.

Retirement

Status of the retirement funds should be reviewed with TIAA-CREF, the University's recordkeeper. You may contact a TIAA-CREF representative at 1-800-842-2776.

Vacation Accrual Balance

Employees who terminate University employment will be paid for unused vacation days. Personal leave that has not been taken prior to termination will not be paid. No payment will be made for time accrued as sick leave.

Miscellaneous

All uniforms, keys, identification cards, records, documents, materials, lists, drawings, books, programs/pamphlets, and all other property of the University made or received by the employee are property of the University exclusively and must be returned by the employee prior to leaving University employment.

Employees participating in any loan programs available from the University will be subject to fulfilling the repayment requirements specified in the loan agreement.

Any monies owed the University will be deducted from the employee's final paycheck per University policy.

Reference Checks

All inquiries, including written requests, regarding a current or former employee of the University must be referred to The Work Number at 1-800-367-5690.