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Staff Position Types          

Regular

Regular positions are full- or part-time positions at the University that have regularly scheduled hours and are not temporary or on-call.

  • Full-time - an employee who is regularly scheduled to work over 1,511 hours/year. Eligible for all University benefits - subject to qualifying conditions of each benefit.
  • Part-time with partial benefits - an employee who is scheduled to work between 1,000-1,510 hours/year. Eligible for employer contributions to the retirement plan (after waiting period) and vacation, sick, and holiday pay on a pro-rated basis.
  • Part-time without benefits - an employee who is regularly scheduled to work < 1,000 hours/year. Not eligible for benefits,leave, or holiday pay.

Temporary

Temporary positions are used for various reasons including interim vacancies, extended employee absences, support for work areas with critical workload needs, significant university events or initiatives that require extra assistance or short-term support, and/or sporadic and non-recurring assignments. There are two types of temporary assignments.

  • Short-term - assignments with a beginning and end date of six months or less. These assignments typically have a set schedule.
  • Casual - assignments typically do not have a set schedule or guaranteed hours.

Floaters, now referred to as casual employees, will be assigned by HR based on need and the availability of the casual employee's schedule.

Temporary employees may be assigned to one temporary position or may fill consecutive short-term and/or part-time temporary positions. Temporary employees can transfer among several temporary positions within the University as needs arise. Temporary employees cannot work more than 999 hours in the first year of temporary employment beginning with their hire date or in any calendar year thereafter. 

Temporary employees who haven't worked in a twelve month period will be terminated.

Temporary positions are generally non-exempt (hourly wage, paid by-weekly), but exempt (salaried, paid monthly) temporary positions will be approved in special circumstances. Hours worked in a temporary position are not considered when determining benefit eligibility or service.

Temporary employees are considered external applicants when applying for regular University employment and must follow established selection procedures for external applicants.

Limited Term Positions

Employees may be hired to work a limited term assignment at the University. These assignments are based on predetermined and agreed upon time frames that range from 6 months to no more than 2 years (or, if a grant funded position, the length of the grant) to meet a business need and/or staff a grant program. Funding is temporary and the position will be eliminated as of the end date. Limited term employees receive benefits following the same policies as regular employees.

  • Scheduled to work 30 hours/week - full benefits
  • Scheduled to work 20-29 hours/week - eligible for employer contributions to the retirement plan (after waiting period) and vacation, sick, and holiday pay on a pro-rated basis.
  • Scheduled to work < 20 hours/week  - no benefits, leave, or holidays

A position description is required for limited term positions. While limited term employees receive benefits following the same polices as regular employees, they are not eligible for the annual merit process and their time does not count toward University service.

A “Limited Term Employee Offer Letter” must be used when hiring an employee in a limited term position. The letter will include a beginning and end date and indicate that funding is temporary and the position will be eliminated as of the end date.

Independent Contractors

Please click here for University policy on Independent Contractors.

Retired Employees

A retired employee is an employee who worked continuously in a full-time capacity for 10 or more years and voluntarily leaves the University in good standing. In addition, the employee's age and years of service when full-time employment ceases must be at least 75.

An employee is considered an early retiree when he or she is age 60 with 20 years of service, with the past 10 years being consecutive years of service; or, when an employee is over 60 and his or her age and years of service equal 80.