Sick Leave

The University provides sick leave pay to protect staff from loss of earnings.

A. Accrual

Employees are credited with one (1) day of sick leave for each month of continuous employment. In order to accrue a month's credit, an Employee must work through the 15th of that month. In order to accrue sick leave during the 1st month of employment, new Employees must begin work on or before the 15th of that month.

A part-time Employee working on a regularly scheduled basis of at least 1,000 hours per year shall accrue sick leave on a pro-rated basis. Information on accrued sick leave is included on the Employee's pay stub. This information may also be obtained through Banner Web for Employees at bannerweb.richmond.edu.

Note: Sick leave accumulates up to a maximum of 130 working days.

Employees who are on an authorized unpaid leave of absence do not earn sick leave.

B. Usage

Paid sick leave may be approved for the following purposes:

• To cover absences from an Employee's regular work schedule caused by his/her own illness or temporary disability;
• To cover absences caused by the sickness or temporary disability of a member of an Employee's immediate family.
• To cover time needed for medical or dental appointments of the employee or his/her immediate family. If appointments are reasonably foreseeable, this time should be approved by the employee's supervisor in advance.

For purposes of taking sick leave, the immediate family is defined as the Employee's:

• Children
• Parents
• Spouse/Same-Sex Domestic Partner

An Employee who must be absent from work because of illness must notify his/her designated supervisor prior to the start of the Employee's assigned shift (please note that there are some departments that require a four (4) hour advance notification). All other departmental regulations governing the use of sick leave must also be followed. A supervisor may require medical evidence for any time claimed as sick leave. An Employee who undergoes major surgery and/or whose physical condition from any surgery or illness may place limitations on his/her ability to work or who may present a health risk for themselves must have a written release from their attending physician before returning to work.

If an Employee is absent due to a Worker's Compensation injury/accident, then sick or vacation time is to be used for the first seven (7) days. Worker's Compensation benefits will begin on the 8th day.

C. Termination

An Employee will not be paid for unused sick leave.