Donation of Leave Time

In order to assist colleagues in a time of need, employees may donate sick leave or vacation leave to another employee whose serious health condition has depleted his/her own sick leave and vacation leave balances. Donation of time may be made in either hours (non-exempt employees only), half days or whole days. A Donation of Leave Time Authorization Form must be completed by the donor. It will then be reviewed for approval by the Director of Total Compensation for the Department of Human Resource Services. The approved donation of leave will be deducted from the donor's leave balance and the time will be credited to the identified recipient. All donations are confidential between the donor and the Director of Total Compensation.

Employees may donate vacation time only to another employee who is experiencing leave without pay due to caring for the employee's spouse/same-sex domestic partner, child or parent who has a serious health condition for which the employee is using Family and Medical Leave or has filled out a medical leave request form.

Before being eligible to receive continued pay through donated leave, an employee must have exhausted all personal leave balances (sick and vacation).

A. Sick Time

The donor must maintain a forty (40) day total.

An employee may not donate sick time once they have indicated, either verbally or in writing, their intention to resign or retire.

B. Vacation Time

There are no restrictions regarding the donation of vacation leave.