Vacation
Information on accrued vacation time is included on the Employee's pay stub. This balance information may also be obtained on-line through Banner Web for Employees at bannerweb.richmond.edu/.
A. Accrual
1. Staff Employees
Staff Employees and those classified as Administrative/Faculty accrue vacation time according to the length of continuous University service:
| Length of Continuous Service |
Monthly Accrual |
Yearly Accrual |
| 1 month - 4 years |
1 day |
12 days |
| 4 years and 1 month - 9 years |
1.25 days |
15 days |
| 9 years and 1 month - 14 years |
1.5 days |
18 days |
| 14 years and 1 month or more |
1.67 days |
20 days |
Part-time Employees accrue vacation time on a pro-rated basis.
2. Senior Professional Employees
Senior Professional Employees accrue vacation time according to the length of continuous University service:
| Length of Continuous Service |
Monthly Accrual |
Yearly Accrual |
| 1 month - 9 years |
1.25 days |
15 days |
| 9 years and 1 month - 14 years |
1.5 days |
18 days |
| 14 years and 1 month or more |
1.67 days |
20 days |
3. Librarians
Librarians earn 20 days vacation per year.
B. Calculation of Time Accrued
A new Employee's eligibility date for vacation accrual is based on the date of employment. In order to accrue a month's credit, a new Employee must begin work on or before the 15th of the month. Otherwise, vacation accumulates from the 1st day of the following month. While a new Employee accrues vacation time from the date of employment, he/she is not eligible to use or be paid for any vacation days during the six (6) month probationary period.
An Employee will accrue vacation whenever he/she is in a paid status (e.g.: vacation, paid sick leave, holidays and funeral leave). However, should an Employee's pay for any calendar month equal less than 100% but greater than 49% of the normal scheduled hours for that month, the vacation time accrued will be pro-rated according to the time paid for that month. In addition, if an Employee's pay for any calendar month equals less than 49% of the normal scheduled hours for that month, then no vacation time will be accrued for that month.
An Employee continues to accrue vacation benefits, without penalty, while on jury duty and temporary military leave.
Employees on authorized unpaid leave of absence do not earn vacation benefits.
A part-time Employee regularly scheduled to work at least 1,000 hours per year (base schedule is at least 1,000 hours or more) will earn vacation on a ratio equivalent to the percent of full-time employment.
Employees working a 9-month, 10-month or 11-month work year must take their vacations during their normal yearly work schedule.
C. Scheduling
The use of earned vacation time is not automatic. Earned vacation may only be taken at times mutually acceptable to the Employee and the immediate supervisor. Vacation time must be agreed to and approved in advance. Department work requirements will always be a prime consideration and the Employee's supervisor will make final decisions as to when vacation may be taken.
D. Accumulation of Time - Year to Year
Vacation will normally be taken during the anniversary year in which it is earned. Beginning with the second anniversary date of employment, the maximum vacation accumulated by an Employee may not exceed the actual yearly allowance plus five (5) carry-over days from the previous year. If on your anniversary date, your balance exceeds your annual yearly accrual allowance, plus five (5) carry-over days, then all excess hours will automatically be subtracted from your vacation accrual total. Please plan ahead to ensure that vacation time is not lost.
E. Termination
Vacation pay for Employees who have been continuously employed by the University for six (6) months or longer and who terminate University employment will be paid for unused vacation days. |
